Meeting Rooms
Use a Room at Your Library
Did you know there are free rooms in all Scott County Libraries? Whether you're studying with a buddy or hosting an event, you're invited to be our guest. Make sure to check out the collapsible tabs below to learn about reservations, policies, and more.
Private Study Rooms (Capacity: 1-3 guests)
- Best for individual activities like studying, taking a phone call, and resting.
- Can be found in every SCL location except the Belle Plaine Library.
- Available on a first-come, first-served basis, no reservations required.
- Tip: If you want more flexible visiting times or prefer quieter periods, signing up for Extended Access lets you use study rooms anytime from 6am - 10pm!
Small Meeting Rooms (Capacity: 2-10 guests)
- Best for small group sit-down gatherings with few movement needs.
- Can be found in every SCL location except the Belle Plaine Library.
- Reservations required during regular staffed hours only, operate like study rooms during Extended Access periods.
- No AV systems available.
Large Meeting Rooms (Capacity: 10+ guests)
- Enhanced for larger gatherings and groups that prefer ample space for movement.
- Can be found in every SCL location.
- Reservations required at all times.
- Locked at all times, make sure to pick up a Rental Kit during staffed hours to obtain a key and other helpful accessories.
- AV systems available.
- Tip: The largest room in our system is the Community Room at the Elko New Market Library.
Our full Meeting Room Policy (PDF) is available for you to read, but here are a few key points to know before you book:
- Study rooms are available on a first-come first-served basis, but meeting rooms require reservations. You may submit a reservation up to 30 days in advance through our online reservation system (directions below). Library staff can also help submit a reservation on your behalf.
- Meeting room use may not interfere with the normal functions of the library, including Extended Access.
- Please ensure your activity remains confined to the meeting room and does not disturb other library visitors.
- We reserve the right to cancel or reschedule any bookings if a space is needed for Library, County, or City purposes.
Rooms with audiovisual systems are locked at all times. To access them, you must borrow a Meeting Room Rental Kit from library staff before your meeting. You can pick up a Rental Kit 1-3 days before your reservation.
Reserve Online
- Use the room booking buttons below to access our reservation system.
- Select a date and available starting time on the grid, and then follow the steps to complete your submission. You will receive an email confirming the reservation was submitted.
- Staff will review your reservation as soon as they can during their normal hours. Another confirmation email will be sent when staff accept your submission.
- Before your meeting, visit your library during staffed hours to check out a Meeting Room Rental Kit (view PDF guide) from staff. Make sure to bring your library card. This is especially important if your reservation is outside of staffed library hours.
- If you borrowed a Rental Kit, check the contents and drop the pouch in the library's book return slot when you're done.
Get Help with Reservations
- Trouble with the reservation system? Call your library during staffed hours, staff can help make the reservation on your behalf.
- Need to cancel? Use the convenient cancellation link in your confirmation email or contact the library.
Helpful to Know Ahead of Time
Some rooms in our libraries now have audiovisual systems that allow you to project your screen, play music, show videos, and more.
- Unlocking the Rooms: The rooms listed below are locked at all times. To access them, you must borrow a Meeting Room Rental Kit from library staff during regular staffed library hours before your meeting. The kit has a keycard that will unlock the room.
- How-To Directions: Read our Meeting Room Rental Guide (PDF) for step-by-step instructions and troubleshooting tips.
- Bring Your Own Device: You must bring your own device to present. For best experience with sound and video, we recommend using a laptop.
- Hooking Up: We will provide an HDMI cable in your Meeting Room Rental Kit as a courtesy to help you connect your device to the system. If your device does not have an HDMI port, you may need to bring your own adaptor.
Rooms with Audiovisual Systems
- Belle Plaine Library - 24 Hr Meeting Room
- Elko New Market Library - Large Community Room
- Jordan Library - Large Meeting Room
- New Prague Library - Large Meeting Room
- Prior Lake Library - Large Meeting Room
- Savage Library - No equipment yet (We have other big plans for Savage, stay tuned!)
- Shakopee Library - Large 1st Floor Meeting Room
Rooms with audiovisual systems are locked at all times. To access them, you must borrow a Meeting Room Rental Kit from library staff before your meeting. You can pick up a Rental Kit 1-3 days before your reservation during regular staffed hours.
Meeting Room Rental Kit Contents
- Meeting Room Rental Guide (PDF) with helpful instructions on room use and the AV system
- County badge (keycard) to unlock the room
- 15 ft. HDMI cable to hook up your device to the AV System
- HDMI to USB-C adaptor
- If your device is does not have an HDMI or USB-C port, you'll need to bring your own adaptor.